What are the Advantages of Using Automated AP Workflow?


What are the Advantages of Using Automated AP Workflow?

Automated AP workflow may not come standard with every system, but it is a feature that you may wish to consider prioritizing when looking for a new vendor or evaluating the effectiveness of your legacy system. In some cases you can add automated AP workflow onto your existing system for a small fee. If it is simple to add automated AP workflows to your system, the addition of this easy-to-use feature may do wonders to improve your processes.

What are Workflows?

Though you may not call them by that name, chances are good that you are already using workflows in your organization if your company is medium or large. Workflows are the processes used by emmployees and management to complete tasks. When you automate these workflows using your AP system, it can save a lot of time and trouble.

Speeding Up Processes

Using your automation for tasks that require approvals can make it much faster to complete these tasks and can take the roadblocks or bottle necks out of the equation. There is no need to complete paper forms when workflow is completed electronically. It is easier to organize and find documentation. A reduction in paperwork can eliminate the amount of space needed, help to save supplies costs, and keep everything neat and tidy.

Helping to Eliminate Errors

When paperwork is filled out manually and filed by hand, an unfortunate side effect is that it takes time to file and is easy to lose before it is safely in a file folder. It is also subject to human error, as it can be inadvertently put in the wrong folder or filed for the wrong date or accidentally overlooked. When workflows are completed electronically, there is an electronic record that is automatically organized into the correct place and is more difficult to lose or overlook.

Making Compliance Easier

Automated AP workflows can be used to make compliance much easier. Managers may receive notifications when there are changes in compliance requirements or when action is required. It also makes it very easy to send reports to the appropriate authorities to comply with federal and local regulations.

Learn more about the benefits of automating AP by contacting simplifiAP today.